IDAHO JUVENILE JUSTICE ASSOCIATION STANDING RULES

The Standing Rules of the Idaho Juvenile Justice Association (IJJA) shall include, but not be limited to, the issues herein described.

PURPOSE
The Standing Rules exist to provide the Board of Directors and the membership of the Idaho Juvenile Justice Association direction in carrying out the day to day activities of the Association.

AMENDMENTS
The Standing Rules may be amended as necessary to carry out the day to day activities of IJJA upon approval by the majority of the IJJA Board of Directors, provided the amendment shall be voted upon by the membership at the next General Membership Meeting of IJJA. These rules shall be reviewed yearly by the Executive Committee to recommend amendments as necessary.

COMMITTEES

PURPOSE - To carry out the business and purposes of the Idaho Juvenile Justice Association, there shall be committees, as set out in this section.

CHAIR - The Chair of each committee shall be an officer of IJJA, to provide coordination and communication to the Executive Committee. The Chair of any committee may designate a co-chair from among the membership of the committee. The Chair shall attend all committee meetings, attempt to fulfill all areas of committee responsibility, and make recommendations for vacancies.

MEMBERS - Members of committees shall be comprised of officers of IJJA and members in good standing, appointed by the Executive Committee upon recommendation by the committee chair, from among those members expressing a willingness to serve. Members shall be identified and presented to the Executive Committee for approval no later than the first Executive Committee meeting after their appointments.

Each committee shall have a minimum of one member in addition to the Chair, with the majority of the members being Directors of IJJA (By-Laws, Article 111, Section 7 ). Committees may include ex-officio members who are not members of IJJA, if it meets the purpose of the committee's work. Ex-officio members may not compose a majority of the committee membership when voting on committee business.

The members described for each committee are recommended minimums, and each committee may have more members than designated. The committees shall strive for agency, geographic and gender diversity among the members whenever possible.

MEETINGS - Whenever possible, a time will be scheduled for committees to meet during the annual conference, preferable on the day of registration. Committee members as well as IJJA members at large shall be welcome at all committee meetings. The committees may meet at any other time designated by the chair, as necessary to carry out the duties of the committee.

EXPENDITURES - Committees will make no expenditures without the prior approval of the Executive Committee, unless a budget has been approved for specific expenditures by the Board of Directors prior to the expenditure.

AD HOC COMMITTEES - IJJA Ad Hoc Committees shall be appointed by the President, with the advice and consent of the Executive Committee, to carry out and accomplish the business of the organization. These committees shall have a stated purpose, be established only for the period of time required to accomplish the purpose, and have an identified chair.

EXECUTIVE COMMITTEE -

Chair: President
Members: President, President Elect, Vice President, Secretary, Treasurer, Past President
The IJJA Executive Committee shall oversee the operation of the Idaho Juvenile Justice Association. The Executive Committee shall meet two times per year in addition to the annual conference, or as often as deemed necessary to carry out the business of IJJA. The Secretary shall distribute Executive Committee Minutes to the entire Board of Directors. District Representatives may distribute Executive Committee Minutes to the general membership in their District for comment and response.

BOARD OF DIRECTORS

Chair: President
Members: President, President Elect, Vice President, Secretary, Treasurer, Past President and District Representatives
The IJJA Board of Directors shall meet once every two months, or as often as deemed necessary to carry out the business of IJJA, recommend future goals for IJJA, to vote on recommendations from committees, and to perform other business as necessary. The Secretary shall distribute Board of Directors Minutes to the entire Board of Directors. District Representatives shall distribute Board of Directors Minutes to the general membership in the District for comment and response, within one month of their receipt of said minutes.

AWARDS COMMITTEE

Chair: Past President
Vice-Chair: President
The IJJA Awards Committee shall organize nominations and selection of annual awards to be given by IJJA, and an Awards Program to be conducted and the annual meeting of IJJA.

The awards of IJJA shall be comprised of one John Shuler Award, one Outstanding Juvenile Justice Worker Award per district and one Outstanding Administrator of the Year Award per district. Any member of IJJA shall be eligible to make nominations for awards. Anyone in Idaho shall be eligible to receive the John Shuler Award and members of IJJA only shall be eligible to receive the regional awards. Selection of award recipients shall be by a process approved by the Awards Committee.

The Executive Committee has the discretion to give Special Recognition Awards, when deemed appropriate by the Committee or the Board.

CONFERENCE COMMITTEE

Chair: President
Vice-Chair: Past President
The IJJA Conference Committee shall plan arrangements, site selection, and programs for the annual conference of IJJA. The purpose of the conference shall be to further the objectives of IJJA as defined in the Articles of Incorporation and By-Laws.

The committee shall be comprised of those members who are interested in working to carry out the annual conference of IJJA, some of whom have an interest in holding the position of Vice President in the future. The Nomination Committee should give first consideration to members of the Conference Committee for nomination to the office of Vice President, in order to provide continuity from year to year for conference planning.

Site selection will generally rotate as follows: Northern Idaho, Southwest Idaho, Eastern Idaho, but can be altered to accommodate special circumstances.

MEMBERSHIP COMMITTEE-

Chair: Secretary
The IJJA Membership Committee shall maintain a current list of members, formulate a plan to recruit new members, oversee the annual membership drive, recommend the amount of dues for membership, and assume other duties as necessary to maintain membership.

The IJJA Membership Committee shall evaluate alleged violations of ethics or such conduct that is detrimental to the best interests of IJJA and/or professions herein represented, and recommend the termination or suspension of such members as may be deemed advisable, and the reinstatement of previous members in accordance with the By-Laws.

NOMINATION COMMITTEE -

Chair: Past President
The IJJA Nomination Committee shall review the roles of the officers and solicit suggestions from District Representatives and general membership for a slate of officers. The committee shall consider potential nominees with respect to expectations and roles, while striving for gender, geographic and agency diversity the Nomination Committee will present a slate of nominees meeting the above criteria.

The Nomination Committee shall present a recommended slate of nominees to the Executive Committee two months prior to the General Membership Meeting. The slate should include at least one nominee for each office, except President as President Elect would automatically assume that position without a vote from the general membership. The ballot shall also allow space for write-in votes.

The vote shall be accomplished through mail-in ballot one month prior to the general membership meeting, to allow the new Board of Directors to prepare committee assignments and plan for the upcoming year.

ELECTION OF OFFICERS
Officers are primarily elected for a one year term. However, the President Elect position will serve three consecutive terms as follows: President Elect, President, Past President. All other officers may serve a second consecutive term if nominated by an elected member of the Executive Committee, endorsed by a majority of the Board of Directors, and ratified by a vote of the general membership.

If the ballot contains two names for a position, a simple majority of those voting will decide. If the ballot contains more than two names, the candidate receiving the most votes will be elected to the position. If the ballot contains one name for a position, a yes-no option must be given to the general membership. A majority yes vote will ratify the selection; a majority no vote will require the Nomination Committee to select at least two new candidates to be voted upon by the membership.

OFFICER RESPONSIBILITIES

PRESIDENT:
1. Chair Executive Committee.
2. Chair IJJA Board of Directors
3. Maintain a list of all members assigned to committees and serve as ex-officio member of all committees.
4. Provide leadership and vision for IJJA to meet the needs of the members and focus on IJJA becoming a strong voice for professionals interested in Juvenile Justice in Idaho.
5. Make, or cause to be made, a full written report of all Board and IJJA activities and expenditures at the annual membership meeting.
6. Represent IJJA as the state representative at annual meetings of national organizations with whom IJJA affiliates, or delegate of the President Elect, Vice President or another member of IJJA, approved by the Board of Directors to do so.
7. Represent IJJA on the "Idaho Youth" Editorial Board.

PRESIDENT ELECT:
1. Chair Conference Committee
2. Serve as the hotel coordinator for the annual conference.
3. Accept the position of President the following year.

VICE PRESIDENT:
1. Coordinate with the Idaho Correctional Association to develop a joint conference.
2. Book all Speakers and head Speaker committee.
3. Carry out all duties necessary to hold the annual conference.

SECRETARY:
1. Chair Membership Committee.
2. Maintain a current list of all members and distribute to Board of Directors.
3. Generate and distribute Board minutes to Board of Directors in a timely manner.
4. Facilitate conference call with Executive Committee to authorize Board of Director travel expenditures.

TREASURER:
1. Chair Registration Committee.
2. Prepare and provide to the Board of Directors an annual financial statement of all expenditures.
3. Request authorization of the President for all checks over $250.00. (In the absence of the President, the President Elect or Vice President respectively will assume this duty.)
4. The treasurer, with the President, will review and initial all financial records at each called meeting.

PAST PRESIDENT:
1. Vice-Chair Conference Committee.
2. Coordinate with the Idaho Correctional Association to develop a joint conference.
3. Provide continuity to the Executive Committee by advising on past practices of IJJA.
4. Assist with coordination to Idaho Correctional Association (ICA) functions.
5. Tally, along with a proctor, Board of Director Election Ballots.

DISTRICT REPRESENTATIVE:
1. Committed to, and supportive of, the mission and goals of IJJA.
2. Provide information to the IJJA members in their district and represent district at the Board of Directors' meeting.
3. Send minutes of the Board of Directors' meetings to all of the IJJA members in their district.
4. Perform tasks as assigned by the Executive Committee (ie: chairing a conference committee, seeking raffle prizes and recruiting new members).
5. Attend Board of Directors meetings either in person or by telephonic conference call. A maximum of two absences shall be allowed. After two absences the President shall make a determination regarding the members status on the Board of Directors.
6. One District Representative from the seven districts will be elected the Lead Representative by the Board of Directors to coordinate communication among District Representatives; serve as liaison between Executive Board and District Representatives; and facilitate scholarship distribution.