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BYLAWS of the
IDAHO JUVENILE JUSTICE ASSOCIATION, INC.
ARTICLE I - OFFICES
Section 1. Principal Office. The principal office of Idaho
Juvenile Justice Association, Inc., an Idaho nonprofit corporation
("Corporation"), shall be located at 7025 Emerald Street, Boise,
Idaho. The Corporation may have such other offices as the Board of
Directors may designate or as the business of the Corporation may
require from time to time.
Section 2. Registered Office. The registered office of the
Corporation required by the Idaho Nonprofit Corporation Act, Chapter
3, Title 30, Idaho Code ("Act"), to be maintained in the State of
Idaho shall be located at, 7025 Emerald Street, Boise, Idaho, and may
be changed from time to time by the Board of Directors.
ARTICLE II - MEMBERS
Section 1. Admission to Membership. Any person shall be
admitted as a member of the Corporation upon payment of the annual
dues set by the Board of Directors. Each person's membership shall
expire on September 30 of said calendar year. Conditions of membership
and procedures for the suspension or termination of a membership by
the Corporation may be established from time to time by the Board of
Directors and recorded in the minutes of the proceedings of the Board
of Directors.
Section 2. Annual Meeting. The annual meeting of the members
shall be held at the yearly conference of the Corporation on a date
set by the Board of Directors.
Section 3. Special Meetings. The President or the Board of
Directors may call special meetings of the members for any purpose or
purposes. The President shall call a special meeting of the members
upon the written request of members having at least one-tenth (1/10)
of the votes entitled to be cast at such meeting.
Section 4. Place of Meeting. Meetings of the members shall be
held at the principal office of the Corporation; provided, however,
that the President or the Board of Directors may designate any other
place as the place of meeting for any annual or special meeting.
Section 5. Notice of Meeting. It shall not be necessary for
notice of annual or regular meetings to be given to each member
entitled to vote at such meeting. The Secretary, President or members
of the Board of Directors shall endeavor to give notice to as many
members as reasonable practicable by any one or a combination of the
following: (1) word-of-mouth; (2) posting notice at the principal
office and/or in one or more public places in the City of Boise; or
(3) publication in a newspaper of general circulation in the City of
Boise. If any notice is mailed to members, such notice shall be deemed
to be delivered when deposited in the United Sates mail addressed to
the member at the member's address as it appears on records of the
Corporation or at such other last know address of which the
Corporation may have notice, with postage thereon prepaid.
Section 6. Waiver of Notice. Whenever any notice is required to
be given to any member under the provisions of the Act or under the
provisions of the Articles of Incorporation of the Corporation
("Articles") or these Bylaws, a waiver thereof in writing signed by
the person or persons entitled to such notice, whether before or after
the time stated therein, shall be deemed equivalent to the giving of
such notice.
Section 7. Officers of the Members Meeting. The presiding
officer at members meetings shall be the President of the Corporation
or, in the absence of the President, the President Elect or Vice
President, in that order, or, in the absence of the President and both
President Elect and Vice Presidents, a chairperson elected by the
members present at the meeting. The Secretary of the Corporation or,
in the absence of the Secretary, any person appointed by the presiding
officer of the meeting, shall act as secretary of a members meeting.
Section 8. Quorum and Voting Requirements. One-tenth (1/10) of
the members entitled to vote, represented in person or by proxy, shall
constitute a quorum at a meeting of members. The members present at a
duly organized and convened meeting where a quorum has been present
can continue to do business as a quorum until adjournment,
notwithstanding the withdrawal of enough members to leave less than a
quorum. If a quorum is present, the affirmative vote of the majority
of the members represented at the meeting and entitled to vote on the
subject matter shall be the act of the members, unless the vote of a
greater number is required by the Act, the Articles or these Bylaws.
Section 9. Proxies. A member may vote either in person or by
proxy executed in writing by the member. No proxy shall be valid after
eleven (11) months from the date of its execution. Every proxy shall
be revocable at the pleasure of the member who executed it.
Section 10. Action by Members Without a Meeting. Any action
required or permitted to be taken at a meeting of the members of the
Corporation may be taken without a meeting if a consent in writing,
setting forth the action so taken, shall be signed by all of the
members entitled to vote with respect to the subject matter thereof.
Such consent shall have the same effect as a unanimous vote of
members, and may be stated as such in any articles or documents filed
with the Idaho Secretary of State under the Act.
ARTICLE III - BOARD OF DIRECTORS
Section 1. General Powers and Standard of Care. All corporate
powers shall be exercised by or under authority of, and the business
and affairs of the Corporation shall be managed under the direction
of, the Board of Directors except as may be otherwise provided in the
Act or the Articles. If any such provision is made in the Articles,
the powers and duties conferred or imposed upon the Board of Directors
by the Act shall be exercised or performed to such extent and by such
person or persons as shall be provided in the Articles.
A Director shall perform such Director's duties as a Director,
including such Director's duties as a member of any committee of the
Board upon which such Director may serve, in good faith, in a manner
such Director reasonably believes to be in the best interests of the
Corporation, and with such care as an ordinarily prudent person in a
like position would use under similar circumstances. In performing
such Director's duties, a Director shall be entitled to rely on
information, opinions, reports or statements, including financial
statements and other financial data, in each case prepared or
presented by:
(a) One (1) or more officers or employees of the Corporation
whom the Director reasonably believes to be reliable and competent in
the matters presented;
(b) Counsel, public accountants or other persons as to matters
that the Director reasonably believes to be within such person's
professional or expert competence; or
(c) A committee of the Board upon which such Director does not
serve, duly designated in accordance with a provision of these Bylaws,
as to matters within its designated authority, which committee the
Director reasonably believes to merit confidence; but such Director
shall not be considered to be acting in good faith if such Director
has knowledge concerning the matter in question that would cause such
reliance to be unwarranted. A person who so performs such duties shall
have no liability by reason of being or having been a Director of the
Corporation.
Section 2. Presumption of Assent. A Director of the Corporation
who is present at a meeting of its Board of Directors at which any
action on any corporate matter is taken shall be presumed to have
assented to the action unless such Director's dissent shall be entered
in the minutes of the meeting or unless such Director shall file such
Director's written dissent to such action with the Secretary of the
meeting before the adjournment thereof or shall forward such dissent
by certified or registered mail to the Secretary of the Corporation
within three (3) days after the adjournment of the meeting. Such right
to dissent shall not apply to a Director who voted in favor of such
action.
Section 3. Number, Election and Qualifications of Directors.
The Board of Directors of the Corporation shall consist of a minimum
of twenty (20) members, fourteen (14) of whom shall be District
Representatives (each such District Representative being elected by
the members and only the members for his or her District as such
Districts may from time to time be described or designated by
resolution of the Board of Directors, those wishing to become District
Representatives must be a member in good standing to run for the
position), and six (6) of whom shall be the members of the Executive
Committee, as such members are hereinafter designated. The names and
addresses of the members of the first Board of Directors have been
stated in the Articles. Such persons shall hold office until the first
annual meeting of members, and until their successors shall have been
elected and qualified. At the first annual meeting of members and
biennially thereafter on the date of the annual meeting of members,
the existing Directors shall elect Directors to hold office until the
second succeeding annual meeting.
Section 4. Vacancies. Any vacancy occurring in the Board of
Directors may be filled by the affirmative vote of a majority of the
remaining Directors though less than a quorum of the Board of
Directors. A Director elected to fill a vacancy shall be elected for
the un-expired term of such Director's predecessor in office. Any
directorship to be filled by reason of an increase in the number of
Directors may be filled by the Board of Directors for a term of office
continuing only until the next regular election of Directors.
Section 5. Removal of Directors. At a meeting of members called
expressly for that purpose, any Director or the entire Board of
Directors may be removed, with or without cause, by a vote of a
majority of the members then entitled to vote.
Section 6. Executive Committee. There shall be an Executive
Committee of the Board of Directory, which committee shall consist of
the President, President Elect, Vice President, Treasurer, Secretary
and Immediate Past President. The Executive Committee shall have
authority to act on behalf of the Board of Directors with respect to
such matters that may arise between meetings of the full Board of
Directors, which authority may be exercised to the fullest extent
authorized by the law of Idaho.
Section 7. Additional Committees. The Board of Directors, by
resolution adopted by a majority of the full Board of Directors, may
designate one (1) or more additional committees each of which, to the
extent provided in such resolution, shall have and may exercise, the
authority of the Board of Directors in the management of the
Corporation. Each such committee shall consist of two (2) or more
persons, a majority of whom are Directors; the remainder need not be
Directors. The designation of such committees and the delegation
thereto of authority shall not operate to relieve the Board of
Directors, or any individual Director, of any responsibility imposed
upon it or such Director by law. Any non-director who becomes a member
of any such committee shall have the same responsibility with respect
to such committee as a Director who is a member thereof.
Other committees not having and exercising the authority of the Board
of Directors in the management of the Corporation may be designated
and appointed by a resolution adopted by a majority of the Directors
at a meeting at which a quorum is present, or by the President
thereunto authorized by a like resolution of the Board of Directors.
Membership on such committees need not be limited to Directors.
Section 8. Directors' and Committee Meetings. Meetings of the
Board of Directors, regular or special, or meetings of the Executive
Committee or any additional committee designated by the Board of
Directors, may be held either within or without the State of Idaho.
Unless otherwise specified in this Section or in the notice for such
meeting, all meetings shall be held at the principal office of the
Corporation.
Except as otherwise provided in this Section, regular or special
meetings of the Board of Directors, the Executive Committee, or any
additional committee designated by the Board of Directors, may be
called by or at the request of the President, any Director or the
chair of the committee, as applicable, upon written or verbal notice
thereof given to each Director and other committee members, if
applicable, at least three (3) days before the meeting. A regular
meeting of the Board of Directors shall be held without other notice
than this Bylaw immediately after, and at the same place as, the
annual meeting of members. The Board of Directors may provide, by
resolution, the time and place for the holding of additional regular
meetings without other notice than such resolution.
Members of the Board of Directors, the Executive or any additional
committee designated by the Board of Directors may participate in a
meeting of the Board or such committee by conference telephone or
similar communications equipment by means of which all persons
participating in the meeting can hear each other at the same time, and
the participation by such means shall constitute presence in person at
a meeting. For any meeting held by conference telephone or by similar
communications equipment, notice of the meeting shall be given at
least one (1) hour prior thereto by telephone or other communication
directly with the Directors and/or committee members.
The attendance at or participation of a Director or committee member
in any meeting shall constitute a waiver of notice of such meeting,
except where a Director attends or participates for the express
purpose of objecting to the transaction of any business because the
meeting is not lawfully called or convened.
Neither the business to be transacted at, not the purpose of, any
regular or special meeting of the Board of Directors or any committee
designated thereby need by specified in the notice of waiver of notice
of such meeting.
Section 9. Waiver of Notice. Whenever any notice is required to
be given to any Director or committee member under the provisions of
the Act, the Articles or these Bylaws, a waiver thereof in writing
signed by the person or persons entitled to such notice, whether
before or after the time stated therein, shall be equivalent to the
giving of such notice.
Section 10. Quorum and Voting Requirements. A majority of the
number of Directors fixed by Section 3 of this Article III shall
constitute a quorum for the transaction of business at meetings of the
Board of Directors. The act of the majority of the Directors present
at a meeting at which a quorum is present shall be the act of the
Board of Directors. A majority of the number of committee members
fixed and appointed by the Board of Directors or the President, as the
case may be, shall constitute a quorum for the transaction of business
at a meeting of such committee. The act of the majority of the
committee members present at a meeting at which a quorum is present
shall be the act of the committee.
Section 11. Action Without a Meeting. Any action required by
the Act to be taken at a meeting of the Directors of the Corporation,
or any action which may be taken at a meeting of the Directors or of a
committee, may be taken without a meeting if a consent in writing,
setting forth the actions so taken, shall be signed by all of the
Directors, or all of the members of the committee, as the case may be.
Such consent shall have the same effect as a unanimous vote.
Section 12. Compensation. No Director or committee member shall
receive a salary or other compensation for service in that capacity by
may be reimbursed for actual expenses incurred in the performance of
such service. This provision shall not preclude any Director from
serving the Corporation in any other capacity and receiving additional
compensation therefore.
Section 13. Director Conflicts of Interest. No contract or
other transaction between the Corporation and one or more of its
Directors or any other corporation, firm association or entity in
which one or more of its directors are Directors or officers or are
financially interested, shall be either void or void able because of
such relationship or interest or because such Director or Directors
are present at the meeting of the Board of Directors or a committee
thereof which authorizes, approves or ratifies such contract or
transaction or because such Director's or Directors' votes are counted
for such purposes, if:
(a) The fact of such relationship or interest is disclosed or
know to the Board of Directors or committee which authorizes, approves
or ratifies the contract or transaction by a vote or consent
sufficient for the purpose without counting the vote or consent of
such interested Directors; or
(b) The fact of such relationship or interest is disclosed or
known to the members entitled to vote and they authorize, approve or
ratify such contract or transaction by vote or written consent, in
which vote or consent such interested Directors may participate to the
extent that they are also members; or
(c) The contract or transaction is fair and reasonable to the
Corporation and the fact of such relationship or interest is fully and
fairly disclosed or know to the Corporation.
Common or interested Directors may be counted in determining the
presence of a quorum at a meeting of the Board of Directors or a
committee thereof which authorizes, approves or ratifies such contract
or transaction.
Section 14. Loans to Directors. The Corporation shall not lend
money to or use its credit to assist its Directors or officers.
Section 15. Liability of Directors for Wrongful Distribution of
Assets. In addition to any other liabilities imposed by law upon the
Directors of the Corporation, the Directors who vote for or assent to
any distribution of assets other than in payment of its debts, when
the Corporation is insolvent or when such distribution would render
the Corporation insolvent, or during the liquidation of the
Corporation without the payment and discharge of or making adequate
provisions for all know debts, obligations and liabilities of the
Corporation, shall be jointly and severally liable to the Corporation
for the value of such assets which are thus distributed, to the extent
that such debts, obligations and liabilities of the Corporation are
not thereafter paid and discharged.
A Director shall not be liable under this section if, in the exercise
of ordinary care, such Director relied and acted in good faith upon
written financial statements of the Corporation represented to such
Director to be correct by the President or by the officer of the
Corporation having charge of its books of account, or certified by an
independent licensed or certified public accountant or firm of such
accountants fairly to reflect the financial condition of the
Corporation, nor shall such Director be so liable if, in the exercise
of ordinary care and good faith, in determining the amount available
for such distribution, such Director considered the assets to be of
their book value.
A Director shall not be liable under this section, if, in the exercise
of ordinary care, such Director acted in good faith and in reliance
upon the written opinion of any attorney for the Corporation.
A Director against whom a claim shall be asserted under this section
and who shall be held liable thereon shall be entitled to contribution
from persons who accepted or received such distribution knowing such
distribution to have been made in violation of this section in
proportion to the amounts received by them respectively.
Section 16. Annual Dues. At each regular annual meeting or at
such other meeting as may be designated in a resolution adopted by the
Board of Directors, the Board of Directors shall by resolution
designate classes of membership, if there by more than one, and set
the annual dues to be paid by each class of membership for the ensuing
calendar year.
ARTICLE IV - OFFICERS
Section 1. Number. The officers of the Corporation shall
consist of a President, President Elect, Vice President, Secretary,
Treasurer and Immediate Past President. The President, President Elect
and Vice President shall be elected by the general membership of the
Corporation and the Secretary and Treasurer shall be appointed by the
President and approved by the Board of Directors. Such other officers
and assistant officers as may be deemed necessary may be elected or
appointed by the Board of Directors. Any two (2) or more offices may
be held by the same person, except the offices of President and
Secretary.
Section 2. Election, Appointment and Term of Office. Except for
the Secretary and Treasurer, the officers of the Corporation shall be
elected by the general membership. The President shall name those
individuals appointed to offices of Secretary and Treasurer at the
Board of Directors' meeting immediately following the annual meeting
of members and submit those names to the Board of Directors for
approval.
The Immediate Past President shall prepare a ballot of nominees with
room for write-in nominations at the last Board meeting no less than
one month prior to the annual meeting. The ballots shall also include
a description of each nominee. Ballots shall be approved of by the
Board of Directors. Ballots shall be assigned a number and shall be
sent to all current members of the Corporation. Original ballots shall
be returned to the Immediate Past President to be tallied. The Board
of Directors will approve an appointed proctor to assist the Immediate
Past President in tallying the votes. The ballots shall be opened and
counted in the presence of Immediate Past President and proctor.
Announcement of newly elected Board of Directors will remain
confidential until the business luncheon held at the annual meeting.
Should a representative serving a second term wish to run for an
Executive Board position (President Elect or Vice President), they are
required to vacate their position as Representative to their district
in order to run for another position and be placed on the election
ballot.
All newly elected Board of Directors will take office at the
conclusion of the annual meeting.
Section 3. Removal. Any officer or agent may be removed by the
Board of Directors whenever in its judgment the best interest of the
Corporation will be served thereby, but such removal shall be without
prejudice to the contract rights, if any, of the person so removed.
Election or appointment of an officer or agent shall not of itself
create contract rights.
Section 4. Vacancies. A vacancy in any office because of death,
resignation, removal, disqualification or otherwise, may be filled by
the Board of Directors for the un-expired portion of the term.
Section 5. President. The President shall be the principal
executive officer of the Corporation and subject to the control of the
Board of Directors, shall in general supervise and control all of the
business and affairs of the Corporation. The President shall, when
present, preside at all meetings of the members and of the Board of
Directors. The President may sign, with the Secretary or any other
proper officer of the Corporation. Thereunto authorized by the Board
of Directors, any promissory notes, deeds, mortgages, leases,
contracts, or other instruments that the Board of Directors has
authorized to be executed, except in cases where the signing and
execution thereof shall be expressly delegated by the Board of
Directors or by these Bylaws to some other officer or agent of the
Corporation, or shall be required by law to be otherwise signed or
executed; shall co-sign all checks or other deposit account
withdrawals in excess of two hundred fifty dollars ($250.00); and in
general shall perform all duties incident to the office of President
and such other duties as may be prescribed by the Board of Directors
from time to time. Said officer may co-sign with another executive
officer any check or promissory not of the Corporation. The President
shall maintain at the registered office or principal place of business
of the Corporation a register of members of the Corporation, showing
the names and addresses of such. The President shall have the custody
of an properly protect all executed deeds, leases, agreements and
other legal documents and records to which the Corporation is a party
or by which it is legally affected.
Section 6. Vice Presidents. In the absence of the President or
in the event of the President's death, inability or refusal to act,
the President Elect or Vice President, in that order shall perform the
duties of the President and, when so acting, shall have all the powers
of and be subject to all the restrictions upon the President and shall
perform such other duties as from time to time may be assigned to the
President Elect or Vice President by the President or by the Board of
Directors. The Vice President shall chair the conference committee.
Said officer may cosign with another executive officer any check or
promissory note of the Corporation.
Section 7. Secretary. The Secretary shall attend all meetings
of members and meetings of the Board of Directors and shall prepare
and maintain proper minutes of those meetings. The Secretary shall
cause notice to be given of all meetings of the members and meetings
of the Board of Directors as required by these Bylaws. The Secretary
shall be the custodian of the official seal of the Corporation, if
any, and shall affix that seal on all documents executed on behalf of
the Corporation, pursuant to due authorization by the Board of
Directors. The Secretary shall in general perform all duties incident
to the office of Secretary and such other duties as from time to time
may be assigned to the Secretary by the President or by the Board of
Directors. Said officer may co-sign with another executive officer any
check or promissory note of the Corporation.
Section 8. Treasurer. The Treasurer shall be the principal
financial officer of the Corporation and shall have charge and custody
of and be responsible for all funds of the Corporation. The Treasurer
shall sign all checks and promissory notes of the Corporation and
shall receive and give receipts for moneys due and payable to the
Corporation from any source whatsoever and deposit all such moneys in
the name of the Corporation in such banks, trust companies or other
depositories as shall be selected in accordance with the provisions of
Article V of these Bylaws. The Treasurer shall keep or cause to be
kept, adequate and correct accounts of the Corporation, including
accounts of its assets, liabilities, receipts and disbursements. The
treasurer shall submit to the Board of Directors and the President
when required statements of the financial affairs of the Corporation.
The Treasurer shall in general perform all of the financial duties
incident to the office of Treasurer and such other duties as from time
to time may be assigned to the Treasurer by the President or by the
Board of Directors. If required by the Board of Directors, the
Treasurer shall give a bond for the faithful discharge of the
Treasurer's duties in such sum and with such surety or sureties as the
Board of Directors shall determine. Said officer may co-sign with
another executive officer any check or promissory note of the
Corporation.
Section 9. Immediate Past President. The Immediate Past
President shall be a member of the Executive Committee. The Immediate
Past President shall provide continuity to the Executive Committee by
advising on past practices of the Corporation, assist with
coordination to Idaho Correctional Association functions and shall be
the Vice Chair of the conference committee. Said officer may co-sign
with another executive officer nay check or promissory note of the
Corporation.
Section 10. District Representatives. The District
Representatives shall be members of the Board of Directors. The two
District Representatives from each district shall be elected only by
the members of his or her district and shall represent that district
at the Board meetings. The term of office for the District
Representatives shall be staggered and shall be for two years.
District Representatives shall distribute Board of Director minutes to
the general membership in their district within one month of receiving
them from the secretary for comment and response. District
Representatives shall have membership on all standing committees with
the exception of the Executive Committee. The District Representatives
may perform other duties assigned to District Representatives by the
President.
ARTICLE V - MISCELLANEOUS
Section 1. Indemnification. The Corporation shall indemnify any
director, officer or former director or officer of the Corporation
against expenses actually and reasonable incurred in connection with
the defense of any action, suit or proceeding, civil or criminal, in
which such person is made a party by reason of being or having been a
director or officer, except in relation to matters as to which such
person is adjudged to be liable for willful misconduct in the
performance of such person's duties to the Corporation.
Section 2. Books and Records. At its registered office or
principal place of business, the Corporation shall keep: (i) correct
and complete books and records of account; (ii) minutes of the
proceedings of its members and Board of Directors; and (iii) a record
of the names and addresses of all members. Any books, records and
minutes may be in written form or in any other form capable of being
converted into written form within a reasonable time. All books and
records of the Corporation may be inspected by any member, or his
agent or attorney, for any proper purpose at any reasonable time.
Section 3. Loans. No loans shall be contracted on behalf of the
Corporation and no evidences of indebtedness shall be issued in its
name unless authorized by a resolution of the Board of Directors. such
authority may be general or confined to specific instances.
Section 4. Checks, Drafts, etc. All checks, drafts or other
orders for the payment of money, notes or other evidences of
indebtedness issued in the name of the Corporation, shall be signed by
such officer or officers, agent or agents of the Corporation as
provided in these Bylaws or in such manner as shall from time to time
be determined by the Board of Directors.
Section 5. Deposits. All funds of the Corporation not otherwise
employed shall be deposited from time to time to the credit of the
Corporation in such banks, trust companies or other depositories as
the board of Directors may select.
Section 6. Annual Financial Statements. The Board of Directors
shall cause a balance sheet as of the closing date of the last fiscal
year, together with a statement of income and expenditures for the
year ending on that date, to be prepared and presented to the members
at the regular annual meeting of the members.
Section 7. Fiscal Year. The fiscal year of the Corporation
shall begin on the first day of July an end on the last day of June in
each year, except that the first fiscal year shall begin on the date
of incorporation.
Section 8. Corporate Seal. The Board of Directors may provide a
corporate seal which shall be circular in form and shall have
inscribed thereon the name of the Corporation, the state of
incorporation and the words "Corporate Seal."
Section 9. Amendments. These Bylaws may be altered, amended or
repealed and new Bylaws may be adopted by the Board of Directors of
the Corporation at any regular or special meeting.
Amended April 19, 2004.
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