IJJA
LEAD REPRESENTATIVE
List of Duties
1.
Assist the President in filling all Board positions
by locating candidates and obtaining votes from entire
Board.
2.
Create a rooming list and send it to the Vice President
for hotel rooms for scholarship recipients. Know where
the overflow hotels will be at the host site.
3.
Revise the scholarship form. Give a rough draft to
the Board to approve by the March IJJA meeting or
the May joint meeting.
4.
After receiving approval from the Board, mail out
the scholarship forms to the general membership on
June 1st.
5.
Coordinate with the President to find out how much
money for scholarships will be given to IJJA and disseminate
this amount by district.
6.
Break out scholarships with the President. Determine
costs for rooms (based on double occupancy unless
otherwise stated), registration fees, speaker rooms
(single occupancy), judges and elected officials (single
occupancy). Determine the costs for members working
within an hour of the conference site. Those members
will not need rooms.
7.
As scholarship forms are returned, number each one
and file by district.
8.
First scholarship drawing is July 1st. Second scholarship
drawing is July 15th. Third scholarship drawing is
August 1st. Other drawings are done as scholarships
are declined and at the discretion of the board.
9.
As numbers are drawn, you must check for the following:
a. Applicant is a current member of IJJA. He/she cannot
send in their
membership application after sending in their
scholarship application.
b. Supervisor has signed the completed scholarship
application.
c. Gender and district are clear on the completed
scholarship application.
10.
You must email a list of scholarship recipients to
the respective District Representatives who will notify
the members. Any member who cannot attend must decline
his/her scholarship. That scholarship will be returned
to the general drawing. It CANNOT be reassigned to
someone else in the agency by the agency. Only IJJA
can assign scholarships.
11.
Create a list with the following information of scholarship
recipients by district. This list must be turned into
the President by October 1st. The list must include:
a. First and last name
b. District
c. Full or partial scholarship awarded
d. Total spent in each district
e. Total spent over-all on scholarships
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